Weather Concerns and Your Outdoor Event

Published 05/03/2022

There’s nothing like an outdoor event when the sun is shining and the weather is balmy. But as any Southern New Englander who has ever hosted a party can tell you - you can’t always count on the weather to cooperate! That’s why having certain safeguards in place can help take the stress out of planning and save your party from the dreaded fizzle due to inclement weather.

Here are 5 great ways to safeguard your outdoor event from weather issues:

Come Rain or Come Shine

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Rainy days can preclude lots of planned activities. After all, your guests may suddenly need shelter to escape an unexpected downpour. But gorgeous sunny days can be a challenge, too. Your vendors (who are often required to stand in one spot all day) should be stationed in the shade. Your guests, who may be enjoying physically active games out in the sun, will need to prevent heat exhaustion or worse - deadly heat stroke. Fortunately, there are two solutions that can address all the above.

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1. Rent a roomy tent to accommodate your guests and vendors alike.

2. Arrange with the Event Manager in advance to bring the party inside should the need arise. Many outdoor venues have buildings and/or available banquet rooms on the property.

Don’t Stop the Party!

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It’s wise to book both indoor and outdoor activities with your entertainment company. Lawn games, races, and competitions are great in wide open spaces, while activities like trivia, karaoke, music bingo, and dancing are perfect for the shade or indoor areas. Plan activities for both and your party will rock on no matter what!

Electric Avenue

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Your caterer, entertainer, and vendors will all need sufficient power. Check with the venue to be sure they provide it. If not, rent generators to do the job. The last thing you want is to blow a fuse!

Blowin’ in the Wind

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A slight breeze can blow paper and napkins around, but a stronger gust can cause even heavy items to topple over. Be sure to secure all table items such as decorations, table settings, and lighting. Be aware of half-full bottles and glasses that, if spilled, could damage other items near them.

Cheeseburger in Paradise

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Perishable food shouldn’t be out in the sun, so be sure your caterer has plenty of shade for their spread. Food also attracts insects. Ask your venue manager if bugs have been a problem in the past, and if necessary, rent or buy mesh domes to cover the food.

For more information on booking outdoor events, call WRIK Entertainment at 401-769-1325.